FAQ - DataSync.ie

Synchronised data eliminates errors in data alignment between trading partners, which creates supply chain information efficiencies, and ensures accurate data in transactions.

Today, trading partners are facing high, unnecessary costs due to master data problems, such as supply chain information inefficiencies and inaccurate data in transactions. Invoices with errors are responsible for a large part of these costs.

In addition, globalisation of trade has generated an accelerated need for smooth inter-company flow of goods and better control of supply chain processes, which can be achieved via synchronised communication among trading partners. 

By continuously synchronising/harmonising the master data, between your system and your trading partners systems, you will ensure that master data is the same in all systems. This will allow you to trade globally, increase data accuracy between you and your trading partners, and drive costs out of your supply chain.

Global data synchronisation is defined as: “The continuous harmonisation of data attribute values between two or more different systems, with the end result being the data attribute values are the same in all of the systems.”

GDSN is the GS1 Global Data Synchronisation Network, built around the GS1 Global Registry®, GDSN-certified data pools, the GS1 Data Quality Framework and GS1 Global Product Classification, which when combined provide a powerful environment for secure and continuous synchronisation of accurate data.

Synchronising accurate, properly classified data results in:

  • Smoother and quicker business processes
  • Improved accuracy of orders
  • Fewer forms to fill out
  • Fewer duplicate systems and processes
  • A proven way to drive unnecessary costs out of the supply chain

Many suppliers and their customers around the world, both large corporations and small manufacturers and producers, have already discovered how synchronising qualitative, properly classified data using GDSN can bring both benefits and opportunities.

One of the key advantages of the GDSN is that trading partners have a single point of entry to the GDSN through the certified data pool of their choice therefore avoiding having to pay subscriptions to several data pools

Benefits for retailers and suppliers include better category & promotion management, easier administrative data handling, smoother logistics, more satisfied consumers, and an improved bottom line.

Several case studies have quantified the opportunity and the benefits of implementing GDSN, including:

  • “UK Data Crunch Report”, IBM, Cranfeld University, GS1 UK, October 2009
  • “Synchronisation - The Next Generation of Business Partnering”, Accenture August 2006
  • “Global Data Synchronisation at Work in the Real World”, GCI/Cap Gemini March 2005

Refer to the GDSN Resource Library at www.gs1.org/gdsn for more information.

Can I choose who I share my product data with?

Yes. You have complete control over who gets to see your product information.

Can I synchronise data without registering data?

No. The GS1 GDSN data synchronisation process relies on functionality provided by the GS1 Global Registry. The messages and processes rely on the registration of parties, items, and subscriptions in the GS1 Global Registry.

As a supplier, can GDSN help me grow my business?

Yes. Many more retailers are adopting GDSN as their preferred method of exchanging product data which can lead to improved business relationships.

This section is based on the assumption that your company wishes to move to the full implementation vision of the GDSN.

  1. Establish a core business team:
    An executive/business sponsor, for commitment and business perspective. Business subject matter experts, for business processes. Technical resources, for day-to-day functionality.
  2. Data synchronisation is a business process, not a technical process.
    Get commitment from senior management for your data synchronisation strategy, communicate this commitment internally and to your trading partners, and get “buy-in” across the company structure.
  3. Build your company-specific business case on the basis of the rationale and link it to key performance indicators (KPIs).
    This can be achieved by assessing your current business processes to define the benefits and your current IT landscape to define the implementation costs. This will allow you to spread the investments over time. Build your roadmap or project plan for the coming years and use the business case to identify the KPIs to track the benefits and maintain visibility of the overall progress.
  4. Build an implementation team:
    Choose a Certified Data Pool that has successful implementations (ask for references) and addresses your needs.
    In Ireland this is DataSync.ie
  5. Ensure your data is factually accurate and properly classified by implementing a data quality programme.
    This is essential: Synchronising incorrect or improperly classified data only creates problems, delays and costs in the supply chain.
  6. Ensure that your company and your trading partners have adopted the GS1 GTIN, GLN, Global Data Dictionary (GDD) and Global Product Classification (GPC) standards.
  7. Start working with a few key items and with a small number of trading partners that are strategically important and committed to developing the capabilities required to exchange clean, GS1 System standards-compliant data via the GDSN.
  8. Engage in pilot tests with selected partners, monitor results and make the necessary workflow, process and technical adjustments before moving to full production.

All companies are expected to join the GDSN in the same way. Most data pools provide appropriate support to SMEs’ needs.

If you have limited item and party data to share with your trading partners, you will, most likely, access your third party data pool using a Graphic User Interface (GUI). This interface (i.e. web-based) will allow to you to enter data directly into the GDSN-certified data pool of your choice and to synchronise automatically with your trading partners should you add, change or delete your item or party data.

In Ireland this service is provided by DataSync.ie

The GDSN, using GS1 Standards, validates the data using Global Trade Item Number® (GTIN®) Allocation Rules, assuring the proper use of the GS1 identification numbers (GTIN, GLN, etc) and supports the Electronic Product Code (EPC) used in Radio Frequency Identification (RFID).

The Electronic Product Code (EPC), used in Radio Frequency Identification (RFID), provides the information about the exact location of a product in the system.